Board Meeting - September 26, 2004
NOTE: This is an example of how the meeting minutes will be structured. The content is the content that I was able to scan in from old meeting minutes that were accessible at the time I was creating the page format. A task will been to be undertaken to scan in all the historical documents for preservation. PDF versions or TIF images of the scanned documents may also be added to this layout as well.
Agenda
<to be filled in>
Meeting Minutes
Members Present: Walter Nalezyty, James Priester, Richard Allarding, Robert Croaker, Victor Karns, Carol Posey, Ernest Wert, Robert May (Summer Manager), and Cathy Eppard (Secretary/Treasurer). Absent: None
The meeting was called to order at 10:30 a.m. by Walter Nalezyty.
Chief Scott Hilgeman and Paul Gunderson from the Lincoln Township Fire Department gave a presentation to the board. Chief Hilgeman informed the board that the 4" line that feeds the fire hydrant has come apart out into the lake. This will be repaired shortly, but there isn't a concern because they have the equipment to pump water from the lake into a truck and even in the event of ice forming they can cut an 8" hole in the ice. The department now also has a new fire truck that houses 5,000 gallons of water and a heat imager that can detect the location of the hot spot as well as individuals who are possibly caught inside. The ISO rating for the department is now at 7, normal is 9; which shows an improvement in their capabilities. The Lincoln Fire Department still does not respond to EMS calls; an ambulance will have to be sent from another location. The Chief stated that Swiss Alpine's roads were in good shape and made for easy accessibility. Dick Allarding asked if the color coded maps they received a few years back were helpful, and he indicated they had placed one in every truck. James Priester provided them with a recently made clearer copy. The board thanked them for their attendance and information. Walter Nalezyty said he would notify the Chief of other upcoming board meetings.
The minutes of the September 26, 2004 meeting were read. A motion was made by Dick Allarding and seconded by Victor Karns to accept the minutes as read with the following corrections: Page 2, paragraph 2 should read "Helmets are required by everyone in accordance with state law". Motion carried.
The treasurer's report was given. A motion was made by Victor Karns and seconded by Ernest Wert to accept the treasurer's report as given subject to audit. Motion carried. Discussion was held on the monitoring of the gas tank and who has keys. In addition Jean Schember asked if there was a way to utilize the Fuelman system that was operated for transport trucks to monitor the gas tanks. That is only available for commercial vehicles utilizing gas stations.
The manager's report was given. Tom Stolzenfeld and Bob Anderson are working on the motion sensors. The salt and sand have been mixed and loaded into the sand hopper on the truck, picnic tables are put away, leaves are cleaned up, repairs have been made to the restroom doors, lights on the pickup have been fixed, and the gas tank was filled.
The president's report was given. He has met with members of the finance committee, graded the roads, assisted with the mixing of the salt and sand, reviewed past Swiss Alpine documents, reported on the Finance Committee, and ordered blades for the dump truck (includes two sets, one regular, and one ice blade). Estimated expenditure for blades is $150 to $160. A motion was made by James Priester and seconded by Victor Karns to authorize and reimburse president for purchases of blades. Motion carried.
Jean Schember reported from the Finance Committee that the audit has been completed on years 2002 and 2003. The next audit is scheduled for November 21 for 2004. They are looking for a way to simplify the breakdown month by month to do a comparison of costs by year. In addition all purchases need to be itemized on receipts to properly charge the use and equipment when they are submitted for payment. Discussion was held on the entering of liens against properties. A motion was made by James Priester and seconded by Victor Karns to proceed with liens and judgments against the top 6 or 7 accounts with over $1,000 past due. Motion carried.
Discussion was held on the status of roads. Gravel needs to be purchased to improve the crown of the roads. Calcium Chloride could be used for brining the roads. There was a question of environmental safety of using Calcium Chloride. The DNR will have to be contacted to verify safety of the product to the lakes and ground water.
The fish were stocked on October 12 - 3,000 feeder minnows were placed in each lake, 500 Crappies 3 to 6 inches were placed in Alpine Lake. Total amount paid was $702.00. Catch and release signs need to be posted by the lakes.
Extensive discussion was held on the ski hill issue. Environmental and danger concerns were primarily the topic of discussion. This item is tabled until the next meeting.
Final approval was given on September 30 to the Michael Wert property Lot #103 for a garage after it was re-measured and plans were redrawn.
The architectural plans were submitted by Michelle and Steven Pappas on Lot #283. A motion was made by Dick Allarding and seconded by Carol Posey to return the plans until a survey is completed and measurements are submitted. Motion carried.
Tom Miles, representing the Boy Scouts of America, has received $1,000 from United Way to create a new troop in Swiss Alpine. He has to have ten boys sign up to be recognized as a full troop, and has requested the use of the clubhouse for meetings. A motion was made by James Priester and seconded by Robert Croaker to authorize the use of the clubhouse for scout meetings at no charge. Mr. Miles was asked to turn on and off the heat as needed and cleanup after each meeting. Motion carried.
A motion was made by Victor Karns and seconded by Carol Posey to purchase the virus software for the computer. Motion carried.
Jaci Knuth reported that she can obtain a 5-user Peachtree software package from E-Bay for the sum of $375. A motion was made by Victor Karns and seconded by Carol Posey to authorize the purchase of the 5-user Peachtree software. Motion carried.
A motion was made by Victor Karns and seconded by James Priester to hire Walter Nalezyty as the winter manager at $120.00 per month, and pay $15.00 per hour for snow removal this winter. Motion carried.
Ron Delpiere-Smith reported that the association has a new website at www.swissalpine.org. The following fees were discussed: $100 per year to host the site with suggested listing fees of $10 - general, $25 - dedicated, no charge - members, and $25 - real estate agencies per listing. Ron will donate any excess fees back to the association after costs are recovered.
Several cost savings were brought up at the meeting: Carol Posey questioned the need for vehicle stickers. Jim Priester said he could come up with an alternative at a more reasonable cost through his business.
All minutes will be e-mailed rather than mailed, except for members who do not have e-mail.
Robert Croaker informed the board that he would not be running for re-election in the spring.
The next meeting is scheduled for April 10 at 10:30 in the clubhouse.
A motion was made by Carol Posey and seconded by James Priester to adjourn the meeting at 12:55 p.m. Motion carried.
Respectfully submitted,
Catherine Eppard
Secretary/Treasurer