Board of Directors
June 26, 2005
Agenda
Meeting Minutes
PRESENT: James Priester, Ernest Wert, Richard Allarding, Darin Gawne, John Childers, Rich Bell, Walter Nalezyty
GUESTS: Roberta Stolzenfeld, Acting Secretary, Jaci Knuth, Acting Treasurer
Tom Stolzenfeld, Jean Schember, Tim Schember, Ron Delpiere-Smith, Rita Moe
Meeting was called to order at 10:05 a.m.
The President welcomed everyone to the meeting.
Minutes of Previous meeting: Roberta Stolzenfeld read minutes of last meeting.
Corrections were made. Accepted as corrected. Minutes of meetings are to be published on the Swiss Alpine website once they have been approved by the Board.
Ballot/Mailing Status: Ballots were mailed for the increase in assessments.
Board reviewed concerns from membership that came in with annual meeting ballot – the fish that were used to stock the first lake came from a state licensed facility. Another member requested the actual price of the computer – the Finance and Audit Committee is reviewing all asset accounts to make sure that these only contain assets we still own.
Treasurer’s Report: Jaci Knuth presented reports to the Board. These included Reconciliation Reports for the bank accounts and Income/Budget comparisons for the last two years and the coming year (attached). Motion to accept reports subject to audit – Allarding/Wert/carried
Files for each lot/campground lot have been made for the office – explained system being set up. Books set up in the office with mailing labels and Homeowners lists.
Board appointed Rich Bell to be the registered agent for the association for the annual reports that need to be submitted. The office address will be used.
Received check from Hertzog Murdoch – board agreed to write off late fees.
Collection letter to be sent to members with outstanding balances approved by board. Letter and statements will be mailed Tuesday, July 5th.
Will be starting a job manual for Treasurer – this will evolve over time.
Special Committees:
Finance Committee – Tim Schember/Chairman. Committee report held 6/18/05 presented. Letter from Chairman reviewed. Motion to continue Finance and Audit Committee this year – Childers/Gawne/carried. Discussion followed regarding the Board defining the duties and responsibilities of the committee. Motion that Secretary and Treasurer positions are not required to be a member of the Finance and Audit Committee – Childers/Bell/carried.
Break for closed Board session.
Meeting called back to order.
Finance Committee – cont. Motion to appoint Tim Schember as chairman of Finance and Audit Committee. Bell/Wert/carried. Board directed Tim to present the list of his committee members for approval by the Board at the next board meeting. Tim indicated he wanted to appoint Kim Bell to committee to act as Secretary of committee.
Volunteer Coordinator – Rich Bell. Rich presented request from camper who wants to replace old trailer with new & needs to cut 2 small trees to make room.
Discussed 2 campers on one lot – decided not to do anything, but be sure that if both trailers are used, 2nd one pays daily & electric fee. Discussed deadbolt locks on bathroom doors to prevent entry into main clubhouse. Discussed railroad ties on beach may need replacement.
Webmaster – Ron Delpiere-Smith. Board requested that he remove comments from anyone not registered on the site.
Appointments for 2005/2006:
Roberta Stolzenfeld offered position of Secretary to the Board. She declined. Kay Wert offered position – she declined - Jean Schember offered position she declined.
Jaci Knuth volunteered to act as Secretary until someone can be appointed.
Jaci Knuth offered position of Treasurer to the Board – she accepted.
Rich Bell offered position of Volunteer Coordinator – he accepted.
The Board will continue to act as Architectural Committee, Richard Allarding to chair.
Darin Gawne to chair Nominating Committee – Ron Smith will help
Rules Committee may be “elected by acclamation”
Richard Allarding discussed rules of submission to Architectural Committee - these need to be clarified. Discussion followed. Ron Smith discussed the requirements of another Association and will download their procedures for ideas for Swiss Alpine.
Unfinished Business:
Board discussed damage to wiring at A-frame done by Waste Mgmt. Insurance check received in payment of claim. Decision not to re-wire was made. John Childers will Straighten/Remove
New Business:
Darin Gawne presented request by homeowner on lot 210 to remove trees that were either diseased or creating too much shade, making moss on his roof. Motion to allow – Childers/Gawne/. Allarding and Bell voted no/carried
Need for either a fire-proof safe or a lockable fire-proof cabinet discussed – Jaci Knuth to research most economical.
Teller Committee to count ballots; John Childers to chair, Ron Smith to help, others to be appointed at meeting – 3 tellers, 2 judges.
Discussed purchase of gravel for roads – budgeted item. Motion to fix spots, consult with Stan Stump, and order up to 60 yards @ $16 per yard – Allarding/Bell/ There is to be a phone vote on the motion after pricing.
Bills for mailbox & telephone presented – motion to pay – Childers/Bell/carried.
Aerators in Round/Alpine Lake need work – filters may need to be replaced or motors worked on. Motion to repair as needed – Allarding/Wert/carried.
A padlock is to be installed on the gas tank in the pole barn, & deadbolts on bathroom doors.
Nothing is to be done about dust control unless fundraising is done.
Fundraising ideas discussed:
Ernie Wert to check into garage or yard sale, profits to SA
John Childers to ask permanent residents to donate $50 for a truck load of brine or
Dowflake, if they donate, their house will be done 1st.
Jean Schember to organize a bingo, profits to SADiscussion about renting SA heavy equipment (with our operator). Most people against it because of wear & tear on old equip.- idea dropped.
Walter Nalezyty read formal complaint (attached). Board discussed all points. President apologized in instances he felt a point had been made concerning his actions.
Richard Allarding moved that a building permit must be obtained before trees can be cut – tabled.
Motion that anything presented to the Board must be in writing – Nalezyty/Bell/carried.
John Childers commended Walt on his accomplishments in the year Walt had been President.
Next meeting is Saturday, July 23, 2005 immediately after vote count at noon (the clubhouse is rented for Sunday).
Motion by Richard Allarding, 2nd Rich Bell, to adjourn at 1:57
Presidents Report
Treasurers Report