Board of Directors
August 1, 2004
Agenda
<No agenda available at this time>
Meeting Minutes
Members Present: Walter Naleyzty, James Priester, Richard Allarding, Robert Croaker, Victor Kams, Carol Posey, Ernest Wert, Robert May (Summer Manager), and Cathy Eppard (Secretary/Treasurer). Absent: None
The meeting was called to order at 10:35 a.m. by Walter Naleyzty.
The minutes of the June 27, 2004 meeting were read. A motion was made by Carol Posey and seconded by Victor Kams to accept the minutes as read with the following correction: Page 2, paragraph 7, line 6, should read "usage fee" rather than "special assessment". Motion carried.
The treasurer's report was given. A motion was made by James Priester and seconded by Richard Allarding to accept the treasurer's report as given. Motion carried.
The manager reported that the gas tank had been purchased for $133.00 for the truck. The regular water test is not back from the lab, and he had checked with experts about the foaming on the lake and they said this wasn't a concern. The board decided to still go ahead with the water test. The mower is still having problems, and Sears said they will charge $96 to look at it in the shop or here at Swiss Alpine. Trees have been removed because of the recent storm, repairs have been made to the bulletin board, sand needs to be ordered for winter, and there is an oil leak on the tractor and leaky brakes on the big truck. A motion was made by Carol Posey and seconded by Robert Croaker to accept the manager's report.
The president's report was given. A complaint has been received about children fighting from Christina McMillan, but that seems to have been resolved. Complaints should go through the manager first and than to the board. The president feels that any member should have the right to talk to the board president or other board members if they have a concern. Ms. McMillan had approached the board president and he handled the situation.
Doug Mix has completed his survey on the property for lot #503, and he will submit a new layout to the board.
Discussion was held on the roads. A motion was made by Carol Posey and seconded by Richard Allarding to accept Stan Stump's resignation from road maintenance. Motion carried. Walter Naleyzty said he would do the road work until someone else can be found.
Discussion was held on the $100 usage fee billed to the resident members. Tim and Jean Schember discussed their concerns about the legality of the billing. In accordance with the covenants in Article 4, Section 3, and Subsection (d): "the right of the Association to charge reasonable admission and other fees for the use of the common properties" was what the usage fee charge was based on. A fee of $250 is charged to the campground members for use of the campground yearly. The association is not required to pay for garbage pickup and since the residents that live in Swiss Alpine get the most benefit from that service, it was felt to be a fair usage fee to be charge to only those individuals that live in Swiss Alpine. Waste Management would charge a significant amount more for each home to be picked up individually, and this disbursed some of the cost to continue the central pickup. Because of time this issue was closed for further discussion and will continue at a later date.
The fire hydrant has still not been repaired. Carol Posey said she would check into this matter again.
Ernest Wert reported that Stoney Creek recommended that we stock the fish in October. Delivery will consist of 500 three to five inch Crappie and six gallons of feeder minnows. The cost will be approximately $500 for the Crappie and $200 for the feeder minnows. Contact was made with Fay Wilson and he gave us the DNR contact. The fish biologists said he could not come to the association, but would be willing to set up an appointment at his office to discuss the fish stocking with members. Further discussion was held on the aeration system. It was reported that when the sheriffs divers were in the lake they cleaned out the aeration system.
The manager reported that some of the camper/trailers in the campground have installed the new license plates, but many more need to be updated.
With new business Cathy Eppard requested that when the books are closed for this year that an audit be completed by a finance committee in the fall to alleviate concerns about the accounting system. A motion was made by Carol Posey and seconded by Robert Croaker to create a finance committee consisting of the board president, two board members, and three association members. The members would include: Walter Naleyzty, Carol Posey, Cathy Eppard, Roberta Stolzenfeld, Jaci Knuth, and Tim Schember. Motion carried. Discussion was closed to move on to other business.
Walter Naleyzty said he would check with Indian Village about the brining of the roads to see who they have used this year. Contact will also be made with last year's provider.
Tim Schember said he would take a look at the truck to see what repairs need to be done. He would not charge the association for looking at the vehicle, and would submit an estimate for repairs.
Concerns were expressed about the use of the ski hill and other areas for four wheeling. Access from the Bell property has been corrected numerous times, but members continue to remove the barriers. This is a dangerous hill and the liability is too high in the event of an accident. In addition, the hill is being torn up and will not be usable for sledding in the winter if the damage continues.
The board meetings are set for the following dates: August 29, September 26, and October 24. All meetings are scheduled to begin at 10:30 a.m. in the clubhouse.
A motion was made by Ernest Wert and seconded by Richard Allarding to adjourn the meeting at 12:30 p.m. Motion carried.
Respectfully submitted,
Catherine Eppard/
Presidents Report
Treasurers Report