Board of Directors
May 29, 2005
Agenda
Meeting Minutes
Members present: Richard Allarding, Robert Croaker, Victor Karns, Carol Posey, James Priester, Ernest Wert. Absent: Walter Nalezyty
Jim Priester, Acting Chairperson, called the meeting to order at 9:40 a.m..
After discussion about the need for a Parliamentarian at the annual meeting, since the Secretary/Treasurer had previously acted in that regard, Victor Karns made a motion, seconded by Robert Croaker, to appoint Jaci Knuth to act as Parliamentarian. Further discussion followed concerning which of Robert’s Rules of Order needed to be emphasized at the meeting.
Some slight changes will be made to the published agenda for the annual meeting, as to the order in which subjects would be presented.
The minutes of the previous board meeting of April 24, 2005 were read, and one correction made. A motion was made by Carol Posey and seconded by Robert Croaker to approve the corrected minutes. Motion carried. The acting secretary was directed to send the minutes to Ron Delpiere-Smith for publication on the website. It was also requested that all board members receive an e-mail copy of the minutes before the next meeting for their review.
The board reviewed four questionable ballots and ruled on their validity (3 were considered void, one was included in the counted vote.)
Jaci Knuth reported on collections and steps that have been taken to try to correct our records, if they can be shown to be in error.
Carol Posey moved that the board send a letter of appreciation to Cathy Eppard for her many years of service, and to thank her for her time and dedication to Swiss Alpine. Along with the letter she added that a nice planter, not to exceed $50.00 in cost, be sent. The motion was seconded by Victor Karns. Motion passed.
Carol Posey made a motion to suspend the board meeting until after the annual meeting, seconded by Ernest Wert. Motion carried.
Meeting suspended at 10:45 a.m.
Meeting resumed at 5:10 pm.
Members present: Richard Allarding, Richard Bell, John Childers, Darin Gawne, James Priester, and Ernest Wert. Members absent: Walter Nalezyty.
Nominations were opened for the office of President. John Childers nominated James Priester, seconded by Richard Allarding. Ernest Wert nominated Richard Bell, seconded by John Childers. It was decided to vote by secret ballot, with the person with the lesser amount of votes becoming Vice President. The vote was: James Priester, 4; and Richard Bell, 3.
The results of the vote during the annual meeting were discussed. Mr. Priester requested that a way be devisee to have the ballot be secret, and Richard Bell was to work with Jaci Knuth & Roberta Stolzenfeld on that project. The ballot is to be mailed at least 30 days before the meeting, which will be held on Saturday, July 23 at 12:00 noon to count the votes. Ron Delpiere-Smith will be asked to post all discussion on the website, so that everyone can express their opinions, and a note to that effect will be included with the meeting notice.
The next board meeting was set for Sunday, June 26, 2005 at 10:00 a.m. in the clubhouse.
A new building plan was brought to the board’s attention. Ron Sykes, lot 488 on Alpine Drive, has found 3 nearby monuments, and asked the board for a variance to the rule that a survey is required before construction of a new house can begin. Some board members commented that it was dangerous to build a house without a survey, and that the board had instituted the rule to protect adjoining lot owners from infringement on their land. After much discussion, Mr. Sykes stated that he had given the plan to a board member around Easter, but had not received a written answer. There was some disagreement about the appropriateness of simply giving a plan to a single member, rather than presenting it to the entire board at a regular meeting. Mr. Allarding asked that this question be tabled until all parties were present to answer questions. The President ruled that the Covenants state that if no answer is received within 30 days, the site plan is automatically approved. A vote was taken to uphold the Covenants by approving the site plan. The results of the vote were 5 yes, 1 no by Richard Allarding.
Ernest Wert, seconded by Darin Gawne, made a motion to adjourn. Motion carried.
The meeting was adjourned at 6:00 p.m.
Presidents Report
Treasurers Report