Board of Directors
June 27, 2004
Agenda
1. Call Meeting to Order
2. Minutes of the Previous Meeting.
3. Treasurer's Report
4. President's Report
5. Manager's Report
6. Old Business:
a. Fire Hydrant-Was it corrected
b. Motion sensor lights installed?
c. Fish Stocking
d. Repairs
e. Licensing of camper/trailers
f. Book Update
7. New Business:
a. Architectural Requests
b. Assessments to homeowners (Full-time/Part-time)
c. Miscellaneous Items
Meeting Minutes
Members Present: Walter Naleyzty, James Priester, Carol Posey, Victor Karns, Robert Croaker, Richard Allarding, Robert May (Summer Manager), and Cathy Eppard (Secretary/Treasurer). Absent: Ernest Wert
The meeting was called to order at 10:40 a.m. by Walter Naleyzty.
The minutes of the May 30, 2004 meeting were read. A motion was made by Victor Karns and seconded by James Priester to accept the minutes as read with the following corrections: Page 2, paragraph 1 - add lot #66 to Alber description and lot #145 to Anderson description, Page 2, paragraph 2 - read "$20.00 late and handling costs fees for overdue accounts.", Page 2, paragraph 12 - change "being" to "begin". Motion carried.
The treasurer's report was given. A motion was made by Carol Posey and seconded by Victor Karns to accept the treasurer's report as given. Motion carried.
A motion was made by Carol Posey and seconded by Richard Allarding to add an Income and Disbursements statement to the monthly meeting, and also e-mail an Income and Disbursement statement monthly during winter months. Motion carried.
There was no report given by the president. The manager reported that Stan Stump was checking on the cost of brining the roads, the lawn mower needs repair and contact will be made with Sears, the gas tank needs to be repaired or replaced on the pickup truck. Temporary repairs can be made on the truck, but it will need to be replaced or repaired soon.
The annual meeting minutes were presented for review. Corrections were made and a new copy will be mailed to board members for review. Discussion was held on the need to have both new candidates serve a three-year term, because of the resignation of candidates over the last few years has mixed up the election process. It was requested that a column for election year be added to the telephone list, so that there wouldn't be any confusion in the future. That will be supplied at the next meeting.
James Priester submitted bills for the new signs to the board. A motion was made by Victor Kams and seconded by Robert Croaker to approve the expenditure of $171.73 for signs. Motion carried.
Discussion was held on the fire hydrant problem. Carol Posey made contact again and spoke to Scott Hilgeman from Lincoln Township about the concerns regarding the state of the fire hydrant in the lake. Chief Hilgeman reported that it had been inspected during the winter and as soon as Mr. Couture is available to help with the repair that he would have the fire hydrant fixed. The board requested that a follow-up be made in 60 days, if repair has not been made. It was reported that the motion sensor installation has almost been completed. Continued rain has delayed the installation.
Discussion was held on the stocking of fish in the lakes. Carol Posey said she will make contact with Fay Wilson to see if the DNR will attend one of our meetings and make suggestion as to the best time and type of fish to stock. In addition, concerns were expressed by Richard Allarding as to the quality of water in the lakes, because of the foaming that is taking place. Bob May said he could take a water sample and send it out to the lab to see if there is a possible septic tank leak or bacteria problem in the lake.
Changes have taken place as to how travel trailers/campers are licensed in the state. This license is a one time purchase by owner for the lifetime of ownership. At sale the new owner must purchase a new license. A motion was made by Carol Posey and seconded by Victor Karns to require that a photocopy of the license be submitted with the campground lease next year for renewal to take place. Motion carried.
Cathy Eppard reported that we had received confirmation from the state that we passed the ash wood test.
Discussion was held on the cost of roads. A motion was made by Carol Posey and seconded by James Priester to pay the present road bills at $19 per hour, and that the total stipends for road maintenance be set at $2,400 for eight months at $15 per hour for grading and plowing. Any time a major project is planned for ditching, etc. authorization must be received from the board to exceed the $2,400 limit. Motion carried.
Architectural plans for a new home were submitted by Doug Mix. A motion was made by Dick Allarding and seconded by Victor Kams to approve the plans subject to building with all new materials and completion of a survey. Motion carried.
The board asked that a health department form be created and added to the board books.
Discussion was held on the need to assess residents of Swiss Alpine additional fees for trash and road maintenance. The campground has already paid an additional $50 per year fee to cover their increased costs. It was felt that it would not be fair to increase the campground fee at this time, but that the permanent residents should contribute more for these costs, because they benefit most from these services. A motion was made by James Priester and seconded by Victor Karns to place a special assessment on permanent residents of $100 to cover the cost of roads and trash removal. A letter is to be sent with this billing explaining the need for an equitable sharing of the costs by those that receive the most benefit. Motion carried.
The board meetings are set for the following dates: August 1, August 29, September 26, and October 24. All meetings are scheduled to begin at 10:30 a.m. in the clubhouse.
A motion was made by Robert Croaker and seconded by Richard Allarding to adjourn the meeting at 1:20 p.m. Motion carried.
Respectfully submitted,
Catherine Eppard
Secretary/Treasurer
Presidents Report
Treasurers Report