Board of Directors
May 30, 2004
Agenda
1. Call Meeting to Order
2. Minutes of the Previous Meeting.
3. Treasurer's Report
4. President's Report
5. Manager's Report
6. Old Business:
a. Fire Debris on Lot #250 - Cleanup complete or sold?
b. Fire Hydrant-Was it corrected
c. Web Site - Status
d. Status of Hempel (Bell) Property
e. McMillan Property sold to Thomas Miles
f. Status of dogs and goats
g. Motion sensor lights installed?
7. New Business:
a. Architectural Requests
b. Annual Meeting Agenda
c. Miscellaneous Items
8. Adjourn for Annual Meeting
9. Reconvene for Board Meeting
a. Vote for President
b. Vote for Vice-President
c. Hire Manager
d. Hire Secretary Treasurer
Meeting Minutes
Members Present: Ariene May, Walter Naleyzty, Carol Posey, Ernest Wert, Rick Anderson, Victor Kams, Robert Croaker, Robert May (Summer Manager), and Cathy Eppard (Secretary/Treasurer). Absent: None
The meeting was called to order at 9:40 a.m. by Ariene May.
The minutes of the October 19, 2003 meeting were read. A motion was made by Carol Posey and seconded by Robert Croaker to accept the minutes as read. Motion carried.
The treasurer's report was given. A motion was made by Rick Anderson and seconded by Victor Kams to accept the treasurer's report as given. Motion carried.
A written president's report will be given at the annual meeting. The manager reported that the lawn mower was leaking oil and the pickup had a gas leak. Tom Stolzenfeld has almost completed installing all of the motion lights.
Cheryl Marine submitted a request to build two portable 8x8 decks on her camp site and move the shed from lot 31 to lot 33. A motion was made by Carol Posey and seconded by Victor Kams to approve the decks and moving of the shed for Cheryl Marine. Motion carried.
Discussion was held on the problem of campground campers/trailers not updating their licensing. Carol Posey said she would check into the consequences to the association for noncompliance of campground residents. Bob May said he would get a list of those campers not following the campground lease.
The fire debris problem on the Schmidt property was discussed. Presently it is up for sale. Discussion was held on the possibility of the association purchasing the lot and cleaning it up, but we probably would not break even at her asking price of $6,900 in the resale of the lot.
The fire hydrant is still not operating correctly. Carol Posey had previously contacted the Lincoln township fire department and spoke with Steve Blackrick on 9/21/03. Carol will make contact again to see what their intentions are regarding repairs.
With the new website up and running the board will notify the membership at the annual meeting, and encourage them to let the association know when property is for sale so it can be placed on the website along with the name of contact persons, such as real estate agents.
Discussion was held on the Bell property. The property has been inspected and the Bell's have moved in. There are a few things left to be completed. This issue is resolved. In addition the extra shed on Lot #61 has been removed by the new owner. The status of the pet goats is in question, because of the type of house pet that they are. Further investigation will have to be made. Other cities and counties are dealing with exotic pets as well and making exceptions for such animals as pot belly pigs, etc.
Previously approval was given by the board on 5/21/04 for the Alber's to build a shed, and for Bob Anderson to put an addition on his home.
Discussion was held on the problem of collecting over due accounts. The collection agency is making some headway, but the board feels that additional measures need to be taken. A motion was made by Carol Posey and seconded by Victor Kams to charge 7 interest per year and a $20.00 late feey for overdue accounts. Motion carried.
Cost cutting measures need to be made to keep the association solvent. One of those measures would include discontinuing the practice of paying the FICA portion of the tax for the employees. A motion was made by Walter Nalezyty and seconded by Victor Kams to discontinue paying the FICA portion of the employee tax effective July 1, 2004. Motion carried.
The meeting was adjourned at 11:00 a.m. for check in to begin for the annual meeting. The board will reconvene after the annual meeting is completed for further business.
The meeting resumed at 2:45 p.m.
The members welcomed Dick Allarding and James Priester to the board.
Discussion was held on the board nominations and hiring positions available. The following motions were presented:
A motion was made by Robert Croaker and seconded by James Priester to appoint Walter Nalezyty as president of the board. Motion carried.
A motion was made by Carol Posey and seconded by Ernest Wert to appoint James Priester as Vice-President. Motion carried.
A motion was made by Carol Posey and seconded by Richard Allarding to hire Cathy Eppard as secretary/treasurer. Motion carried.
A motion was made by Carol Posey and seconded by Richard Allarding to hire Robert May as summer manager. Motion carried.
The board meetings were set for the following summer dates: June 27, August 1, August 29, September 26 and October 24. All meetings are scheduled to begin at 10:30 a.m. in the clubhouse. With the exception of the June 27 meeting which will be held at Roberta Stolzenfeld's home.
A motion was made by Carol Posey and seconded by Richard Allarding to adjourn the meeting at 3:10 p.m.
Respectfully submitted,
Catherine Eppard
Secretary/Treasurer
Presidents Report
Treasurers Report