Board of Directors
March 18, 2001
Agenda
<No agenda was available or this meeting>
Meeting Minutes
Members Present: Dick Allarding, Dan Topp, Jim Van Wieren, Russ Behm (Replacement Nominee for Don Gugle), and Cathy Eppard (Secretary/Treasurer).
The meeting was called to order by Dick Allarding at 10:10 a.m.
A motion was made by Jim Van Wieren and seconded by Dan Topp to appoint Russ Behm to complete Don Gugle's term of office. Motion carried.
The minutes of the October 29, 2000 meeting were read. A motion was made by Jim Van Wieren and seconded by Dan Topp to accept the minutes as read. Motion carried.
The treasurer's report was given. A motion was made by Dan Topp and seconded by Jim Van Wieren to accept the treasurer's report as given. Motion carried.
A building plan was presented for Larry Hoikka, owner of Lot #134, to build a log home.
A motion was made by Russ Behm and seconded by Jim Van Wieren to approve the site plans for Lot #134. Motion carried.
Tom and Sherrie Weaver presented a site plan for Lot #240 that they wished to purchase from Theresa Simmons. A detailed repair plan was submitted. Discussion was held on the manner and speed of proposed repairs. Mr. And Mrs. Weaver assured the board that they have already made plans for purchase of materials and expect to be completed in a little over a month, as soon as the sale from Ms. Simmons is completed. A motion was made by Jim Van Wieren and seconded by Russ Behm to accept the signed proposal by the Weavers. Motion carried.
A proposed site plan was submitted by Carol Anthony and William Anderson for lots 367 and 368. Presently the lots are not held in both names. Also it was noted that the septic field for the house plan was on a different lot then the house. This would not be a problem if both individuals owned both lots. Dan Topp will contact the health department to see if a septic field can be on an adjacent lot from the home. This plan was tabled until contact could be made with Ms. Anthony and Mr. Anderson. Approval will not be given unless both properties are held in one name or both names.
A site plan was submitted by James Schleben for lots 289 and 290. Mr. Schleben has also recently obtained Lot #288 from George Foley, and is paying the back assessment fee as part of the sale. The board was concerned about the addition of a sunroom to the plans, and whether it meets the 125 ft set back from the lake. A motion was made by Dan Topp and seconded by Russ Behm to approve the site plans if verification can be made on the 125 ft setback for the sunroom. Motion carried.
Discussion was held on the need for a FAX machine to be purchased for the association. A motion was made by Jim Van Wieren and seconded by Dan Topp to approve the purchase of the FAX machine at a price of $350 or less. Motion carried.
Discussion on the signs was tabled until Stan Stump returns from out of state. Jim Van Wieren reported that the logging project was completed and the company will make any road repairs caused by their trucks.
Discussion was held on the Web Page. Cathy Eppard reported that the Web page would be completed after new software and equipment was purchased. The present machine does not have the capability to complete the task.
Discussion was held on the need to purchase a new computer. The present machine is over four years old has crashed several times. In addition there are posting errors and cliches occurring in the accounting software, which indicates a problem with the processor. Cathy Eppard recommended that the association purchase a new computer, because repair on an obsolete piece of equipment is not cost effective. A motion was made by Jim Van Wieren and seconded by Dan Topp to purchase a new computer with monies up to $4,000. This amount would also include the purchase of the FAX machine and line. Motion carried.
Preparation for the annual meeting was discussed. Adjustments to the Proposed Budget for 2001 will be left to the discretion of the secretary/treasurer after reviewing expenditures for this past year. A motion was made by Jim Van Wieren and seconded by Dan Topp to authorize the secretary/treasurer to make needed adjustments to the proposed budget. Motion carried.
Topics for discussion at the annual meeting were recommended by the board to include notifying the members of a proposed increase in assessment and campground fees for the 2002 annual meeting. No vote will be held this year to increase the assessments just an opportunity to tell the membership that a proposed increase was coming to a vote in 2002.
Members wishing to run for the board need to have their biography to the secretary/treasurers by April 20. The following members are interested thus far: Dick Allarding, Russ Behm and Merle Eisenhauer. There are two board positions up for re-election this year.
The next meeting is scheduled for April 29, 2001 at 10:00 a.m.
A motion was made by Jim Van Wieren and seconded by Dan Topp to adjourn the meeting at 1:25 p.m. Motion carried.
Respectfully submitted,
Catherine Eppard
Secretary/Treasurer